I was introduced to a historian project manager who was updating the JSTOR metadata terms in all the items under his watch. I was assigned the collection of “Papers of Governor C. Farris Bryant” – as many as I could do by the end of my internship. The university recently had the company Access Innovations update all the UF archival records with JSTOR terms. There were lots of extraneous words with each item, even vulgar wards which seemed to be randomly assigned throughout all the collections. They paid lots of money for these JSTOR subject headings so wanted a few JSTOR terms for each item, just ones that were relevant.
For my Bryant collection, the project supervisor had 2-3 terms he wanted used for most of the items but was flexible to the rest. Unfortunately, there is no dictionary of JSTOR terms to go by like Library of Congress subject headings. I was given direction to assume all words could be found in JSTOR and to assign as best as possible as well as:
- Take dates out of the Title and put in the Publication Date.
- Put names or creator, donor, and other authoritative names as First Name Last Name instead of Last Name, First Name.
- Put Farris Bryant as the “Donator” of all items.
- Put a controlled UF Copyright statement in for the Rights Management element.
I was given a particular box (or subcollection) to start which would be checked once completed before resuming the rest of the collection.
Completed the entries into several items in the collection and had the project manager review. I put several related JSTOR terms; he told me not to take the time to do more than 2 or 3 along with the 3 he gave me as time was more important than number of assigned terms since there were thousands of records to update. Otherwise good. The different subcollections had varying quantities of items; my first set had about 200 items. I tucked in and got to work.
More entering JSTOR terms. These campaign items for this governor’s race are kinda interesting; I tried hard to only read enough to get a few good terms so to not take up too much time.